Grant Proposal Template: Guide, Elements and Example

Do you need money to finance your business or project? If so, a grant proposal may be the solution for you. A grant proposal is a document that formally requests money from a granting organization. The proposal must outline the reasons why the funding is needed and how it will be used. In this blog post, we will provide a guide to writing a successful grant proposal, as well as an example of one. Let’s get started!

The basics of grant proposals 

A grant proposal is a document that requests funds from an organization for a specific project. It’s also one of the most important documents you’ll ever write because it can determine whether or not you get funding for your project.

The purpose of a grant proposal is to convince the organization that your project is worth funding. It could be for a new business venture, to support a charity, or for research.

There are three basics that every grant proposal should include:

  • The problem that you’re trying to solve

The first basic of any grant proposal is identifying the problem that your project will address. This is usually done by conducting research on the issue and writing a literature review. Your literature review should include statistics and data that support the need for your project.

For example, if you’re proposing a new after-school program for at-risk youth, you might include data on the number of kids in your community who are not currently enrolled in any after-school programs.

  • Your solution to the problem

The second is your solution to the problem. This is where you’ll describe your project in detail and explain how it will address the issue. Be sure to include specific information about what your project will do and how it will benefit the community.

For example, if you’re proposing an after-school program for at-risk youth, you might include information on the curriculum, staff, and location of the program. You should also explain how the program will be evaluated to ensure that it’s successful.

  • Why you’re the best person/organization to solve the problem

And finally, you should convince in your proposal why you’re the best person/organization to solve the problem. Talk about your experience, qualifications, and past successes. If you have any data or statistics to back up your claims, include them here.

Elements of a successful proposal 

When you sit down to write a grant proposal, it’s important to remember that funders are looking for certain key elements. While there’s no one-size-fits-all approach to writing a grant proposal, understanding what goes into a winning application can help increase your chances of success.

As we mentioned above, the strong grant proposal should include:

  • The problem you’re trying to solve
  • Your proposed solution
  • Why you’re the best organization to carry out this project

But also you should provide for potential funders:

  • A clear and concise description of your project
  • Your organization’s mission and history
  • A detailed budget and timeline for your project
  • Letters of support from partners or other stakeholders

Elements of a successful proposal will vary depending on the type of project you’re proposing and the funding source you’re approaching. But in general, a strong grant proposal will include the following elements:

A cover letter: A one-page letter that introduces your organization and states why you are qualified to carry out the proposed project.

A summary: A one- to a two-page executive summary of your entire proposal.

Statement of need: A description of the problem or need that your project will address.

Goals and objectives: The goals are what you hope to achieve with your project, while objectives are specific, measurable steps that will help you reach those goals.

Methodology: A description of how you plan to carry out your project, including specific tasks and timelines.

Evaluation: A discussion of how you will measure the success of your project.

Budget: A line-by-line budget that details all the costs associated with your project.

If you are seeking funding from a government agency, foundation or corporation, they may have their own grant proposal template that they require you to use. However, a strong grant proposal will include all of the elements listed above. Keep in mind that each funder has different requirements, so be sure to read their guidelines carefully before you get started.

Tips for making your grant proposal stand out from the rest 

Now that you have a general understanding of what goes into a grant proposal, let’s take a look at some tips to make your proposal stand out from the rest.

  • Tell a story: Funders are looking to invest in projects that will make a difference. Share with them why your project is important and how it will impact the lives of those involved.
  • Be specific: When describing your project, be as specific as possible. Include concrete details about what you will do and how you will do it.
  • Make it personal: A great way to connect with funders is to share your personal connection to the project. Why are you passionate about this cause? What inspired you to get involved?
  • Keep it simple: Funders are busy people. They don’t have time to read a long, drawn-out proposal. Get to the point and be as concise as possible.
  • Edit, edit, edit: Before you submit your proposal, make sure to proofread it for any grammar or spelling errors. A well-written proposal is more likely to get funded than one with errors.

Following these tips, you’ll be on your way to writing a great grant proposal that is more likely to get funded!

Examples of well-written grant proposals

Here is an example of a well-written grant proposal to give you an idea of what yours should look like. The following is a sample grant proposal for XYZ Nonprofit.

XYZ Nonprofit

Proposal for: Funding to Start a Community Garden

Brief Description:

XYZ Nonprofit is proposing to start a community garden in the heart of our downtown area. The garden will provide fresh produce for those in need and will also be a place for people to gather and learn about gardening. We are requesting $50,000 in funding to get the garden started. 

Needs Statement:

Our downtown area has been lacking in fresh food options for years. The closest grocery store is over a mile away, and many residents don't have transportation to get there. This has led to poor nutrition and health problems for many people in our community. A community garden would provide fresh produce for those who need it and would also help to educate people about nutrition and gardening. 

Project Goals:

Our goal is to create a community garden that will provide fresh produce for residents in need, while also promoting education about nutrition and gardening. The garden will be open to the public and will be run by volunteers. 


We are requesting $50,000 in funding to get the garden started. This money will be used to purchase supplies, pay for labor, and cover other start-up costs. We have already raised $20,000 from private donations and we are confident that we can raise the rest through grants and fundraising events. 

If you have any questions or would like more information, please contact us at Thank you for your time and consideration.


Your name 

Your title 

Organization name 


Phone number 

Email address   


How to submit your completed grant proposal

After you have finished writing your grant proposal, there are a few more steps you need to take before submitting it.

First, make sure to proofread your proposal for any spelling or grammatical errors. A well-written and error-free proposal will give reviewers the impression that you are detail-oriented and professional.

Next, you will want to format your proposal according to the guidelines of the funding organization. This may include specifying margins, font size and type, and page limits. Make sure to follow these guidelines closely, as failure to do so could result in your proposal being rejected outright.

Finally, most organizations will require that you submit your proposal electronically through their website or via email. Be sure to check the submission requirements carefully to ensure that you are providing all of the required information and format your proposal correctly.

By following these tips, you can be sure that your grant proposal will be well-written and stand out from the competition. Good luck!