The Best Virtual Data Rooms for Your Needs

Do you need to store or share confidential information? Are you looking for a secure way to collaborate with your team? If so, you may want to consider using a virtual data room. Virtual data rooms are becoming increasingly popular due to the many benefits they offer. But not all virtual data rooms are created equal. In this blog post, we will discuss the different types of buyers and recommend the best virtual data room for each type.

What Is a Virtual Data Room?

A virtual data room (VDR) is a secure, online repository for sensitive company information. It can be used for a variety of purposes, such as M&A due diligence, fundraising, and contract negotiations.

The best virtual data rooms are those that have been designed specifically for businesses. They offer a wide range of features and capabilities, and they are secure enough to protect your data from unauthorized access.

Who uses virtual data rooms?

Anyone who needs to share confidential information with others can use a virtual data room. This includes businesses, law firms, and individuals. If you need to store or send sensitive data, a virtual data room is the safest way to do so.

There are three types of buyers when it comes to virtual data rooms: small businesses, enterprises, and law firms. Each type has different needs, and there is a virtual data room that meets those needs.

What are virtual data rooms used for?

Virtual data rooms are used for a variety of purposes, the most common being to store and share confidential information. They can be used by businesses during mergers and acquisitions, or when they want to raise money through an initial public offering (IPO). Virtual data rooms can also be used by individuals for personal reasons, such as storing important documents or sharing photos and videos with friends and family.

10 Best Virtual Data Room Providers


iDeals provides users with a comprehensive and sophisticated virtual data room service. The company offers an intuitive and user-friendly platform that is both secure and easy to use. iDeal’s customer service team is available 24/7 hours during the weekdays, which makes them a great choice for businesses that require immediate assistance.


Drooms offers a wide variety of virtual data rooms to fit any need. Whether you are a small business or a large corporation, they have the perfect room for you.

Their basic package is called Drooms Standard and includes all of the features you need to get started. This package is great for businesses that are just starting out and don’t have a lot of documents to store. Tore a lot of documents securely.


Intralinks is one of the most popular providers of virtual data rooms. They are known for their wide range of features and options, which makes them perfect for larger or more complex deals. However, their user interface can be confusing for first-timers, so make sure you take the time to learn how it works before signing up. And if you’re looking for a more affordable option, Intralinks may not be the best choice.

Merrill Datasite

Merrill Data site is a great option for buyers who need an intuitive interface and powerful search capabilities. The platform offers a wide range of features, including co-authoring, file sharing, and commenting. It also integrates with popular productivity tools like Microsoft Office 365 and Google Docs.


DealRoom is perfect for small businesses and entrepreneurs. It’s easy to use, making it a great choice for those who are new to virtual data rooms. DealRoom also has a low price tag, making it an affordable option for budget-minded buyers.


Digify is a great virtual data room for businesses that are looking for an easy-to-use and navigate interface. The overall design of the Digify platform makes it simple for users to upload files, invite others to collaborate, and manage their projects. Additionally, Digify offers a wide range of features such as chat capabilities, version tracking, and file encryption that make it an ideal choice for businesses of all sizes.


Ansarada is a global provider of cloud-based software that helps organizations to manage and share critical information. Their virtual data room product, Rooms, is used by more than 350,000 professionals in over 180 countries.

With an intuitive user interface and a wide range of features, Ansarada is a great choice for businesses of all sizes. They offer both subscription and one-time pricing plans, making them affordable for everyone.

Citrix ShareFile

If you are looking for a virtual data room that is jam-packed with features, Citrix ShareFile is the solution for you. This platform comes with all of the bells and whistles, including file sharing, co-authoring, tracking changes, and more. It also integrates well with other software platforms, making it a great choice for businesses that use multiple applications.


SecureDocs is a great choice for businesses that need an affordable and easy-to-use virtual data room. The platform offers a wide range of features, including document management, file sharing, and collaboration tools. It’s perfect for small to medium-sized businesses that want to keep their data safe and secure.


Firmex is a great choice for small businesses and entrepreneurs. They offer a free plan for up to three users, which is great for getting started. The paid plans are affordable, and they offer a wide range of features. Firmex is also one of the only virtual data room providers that offer online fax services.


ContractZen is a great virtual data room for business buyers who need to store and share contracts and other important documents. The user interface is easy to navigate, and the software offers a lot of features that make collaboration easy. ContractZen is also affordable and has a good customer support team.

What are the Common Features of Virtual Data Room Software?

There are a number of features that are common to most virtual data room software. The first is the ability to create and manage different user roles. This allows you to control who has access to what information. You can also set up permissions so that certain users can only view or edit specific documents.

Another common feature is the ability to track activity. This allows you to see who has accessed which files and when they did so. This can help you keep track of changes made to documents and ensure that everyone is working on the latest version.

Many virtual data rooms also include file encryption, which helps protect your data from unauthorized access. And some offer integration with other tools, such as project management software, so that you can manage your entire workflow in one place.